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Purchasing

The Purchasing Office personnel is responsible for the purchase of all goods and services to Ridgewater College. The Purchasing Office personnel advises the campus community on purchasing policies and procedures set forth by Ridgewater College, MN State and State of Minnesota. The Purchasing office is the central point for the bidding of major purchases/projects. Purchasing Office personnel also oversees contracting of services such as professional/technical, leases, construction, and inter-agency agreements.
The purpose of the Purchasing office is to provide the campus community with responsible purchasing in accordance to set policies and procedures. This may include timely purchases of goods and services at the lowest possible cost while keeping close consideration of quality, quantity and delivery.
State employees are covered by Minnesota Statute 43A.38 Code of Ethics and Minnesota Statute 43A.39 Compliance with Law. These statutes cover such topics as acceptance of gifts, conflicts of interest, and use of confidential information.

Per Minnesota State Colleges and Universities (MnSCU) Policy 5.14.5, Part 11 Subpart B:

"Minnesota Statute 15.43 states that no employee of the State in direct contact with suppliers or potential suppliers to the State, or who may directly or indirectly influence a purchasing decision or contract by establishing specifications, testing purchased products, evaluating contracted services, or otherwise has official involvement in the purchasing or contracting process may:

  1. Have any financial interest or have any personal beneficial interest directly or indirectly in the contracts or purchase orders for goods or services used by, or purchased for resale or furnished to the system office, college or university; or
  2. Accept directly or indirectly from a person, firm, or corporation to which a contract or purchase order has been or may be, awarded, a rebate, gift, money, or anything of value other than items of nominal value. No such employee may further accept any promise, obligation or contract for future reward.

"Textbooks, software, and other course materials authored by an employee of the Minnesota State Colleges and Universities may be used as required course material. Instructors may accept free samples of textbooks and related teaching materials.”

Violation of the procedures above may result in reduced spending authority.

State of Minnesota Commodity Contracts are available for our use but are not mandatory.

Procurement from Targeted Group Businesses and Contractors:

These businesses fit the definition in state law as being small, targeted because of race, gender or disability, or economically disadvantaged. Procurement practices for purchasing, contracting, and construction projects will include provisions, whenever practical, for the procurement from small targeted group businesses as defined in M.S. 471.345, subd.8. Targeted businesses are certified as such and a list is available from the Department of Administration.

Bids and Quotes:

All quotations obtained shall be kept on file in the Office of Business Services until audited. The record to be retained must include the names of vendors providing quotes, amounts of quotations, and each quote signed and dated.

Awards to vendors and contractors may not be split in order to avoid the bid process.

Business Office Phone: (320) 234-8596

For Students:

For Faculty/Staff:

Visit our Staff page.