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Mileage Rates

The standard IRS mileage rate for the business use of an employee's personal automobile has decreased effective January 1, 2017, to 53.5 cents per mile.

The state bargaining agreements and compensation plans base mileage reimbursement rates on the standard IRS mileage rate that's in place at the time of travel. 

As a reminder, two options are provided for determining the mileage reimbursement rate for any given trip:  

  • If the employee travels in his or her own vehicle because no state vehicle is available, the reimbursement rate is the current IRS rate (53.5 cents per mile for miles driven in 2017, 54 cents per mile for miles driven in 2016).
  • If a state vehicle is available but the employee declines and travels in his or her own vehicle, the reimbursement rate is 7¢ less than the current IRS rate (46.5 cents per mile for miles driven in 2017, 47 cents per mile for miles driven in 2016).

Access the Excel Expense forms:

Please submit Employee Expense Reports in a timely manner. 

Reports must be submitted within 60 days of incurring the expense. 

Expense Reports submitted after 60 days are taxable.

For questions, please contact Sherri Nelson or call (320) 222-6076.
Business Office Phone: (320) 234-8596

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